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Notices for Parishes

Office of Canonical Services and Tribunal Closed Until February 27

The Office of Canonical Services and Tribunal will be closed until Monday, February 27, when it will reopen in new offices in the Diocesan Administration Building at 153 Ash St.  The Tribunal telephone (669-3101) and FAX (669-3102) numbers as well as staff email addresses will remain unchanged, and email, voicemail, and FAX messages will continue to be delivered during the move.

USCIS Revises Form I-9, Used for All New Hires in U.S.

U.S. Citizenship and Immigration Services (USCIS) today published a revised version of Form I-9, Employment Eligibility Verification.

By Jan. 22, 2017, employers must use only the new version, dated 11/14/2016. Until then, they can continue to use the version dated 03/08/2013 or the new version.

Among the changes in the new version, Section 1 asks for “other last names used” rather than “other names used,” and streamlines certification for certain foreign nationals.

Other changes include:

• The addition of prompts to ensure information is entered correctly.

• The ability to enter multiple preparers and translators.

• A dedicated area for including additional information rather than having to add it in the margins.

• A supplemental page for the preparer/translator.

The instructions have been separated from the form, in line with other USCIS forms, and include specific instructions for completing each field.

The revised Form I-9 is also easier to complete on a computer. Enhancements include drop-down lists and calendars for filling in dates, on-screen instructions for each field, easy access to the full instructions, and an option to clear the form and start over. When the employer prints the completed form, a quick response (QR) code is automatically generated, which can be read by most QR readers.

Form I-9 requirements were established in November 1986 when Congress passed the Immigration Reform and Control Act (IRCA). IRCA prohibits employers from hiring people, including U.S. citizens, for employment in the United States without verifying their identity and employment authorization on Form I-9.

If you have any questions regarding this new form please contact Chris Hagen, Director of Human Resources for the Diocese at chagen@rcbm.org

Download Forms:

Form I-9

Form W-4

New Diocesan Building Security Policy

After consulting with workplace experts, and at the recommendation of the Joint Loss Management Committee for the diocesan and Catholic Charities administrations, the administrations have adopted a policy whereby all visitors, clergy, staff, contractors, and volunteers must wear identification badges while in the diocesan administration building. The purposes of this policy are twofold:

1. To ensure that all staff, visitors, clergy, and volunteers are accounted for in times of emergency; and

2. To enhance building security by ensuring that staff can identify anyone in the diocesan administration building who does not have legitimate business with the diocesan administration.

Individuals who are not issued administration badges must enter the building through either the 153 Ash Street entrance (for visits to the diocesan administration) or 215 Myrtle Street entrance (for visits to Catholic Charities and handicap access) and sign in the visitor log at the desk of the receptionist. The receptionist will provide the individuals with an applicable security badge (visitor or clergy). Individuals must sign out in the visitor log at the receptionist’s desk and return the badges before they leave the building. Staff members are prohibited from attempting to by-pass these procedures by propping open or permitting a visitor to enter or leave through a back door.

Your cooperation and understanding are greatly appreciated. If you have any questions or concerns, please contact Dennis Honan, Director of Operations and Administration for the Diocese a dhonan@rcbm.org.

Diocese of Manchester
The Catholic Church in New Hampshire

153 Ash Street, Box 310
Manchester, NH 03105-0310
(603) 669-3100
Fax: (603) 669-0377

© Diocese of Manchester